labs@atheron:~/industries/associations/ai$ train agent --grounded

Bylaws assistant

Answers from your own documents, with the article quoted.

Members want to know what the agreement or the bylaws say, now, and stewards answer the same questions all week. We build an assistant that answers only from your own documents, quotes where it found the answer, and passes anything personal to a steward or staff member.

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// what matters here

What is different in this industry.

Only your documents

Answers come from your agreement, bylaws and policies, never from the open web.

The article quoted

Every answer names the article and page, so a steward can check it in seconds.

Explains, never advises

It says what the documents say. Questions about a member's own case go to a person.

On servers you control

An open-source model where member questions must stay with you, or a frontier model for a public help centre.

// example projects

Priced examples for this service.

Each one is hypothetical, labelled as such, and priced live from our rate card. Open any of them in the estimator and make it yours.

Example projectWeb appAIOpen-source model

Assistant over bylaws and agreements

Hypothetical. Not a client, not a result.

// The problem

A union local's stewards and staff answer the same questions every day about overtime, leave and seniority, from a collective agreement and bylaws that run to hundreds of pages.

// What we would build

An assistant for members and stewards that answers from your own collective agreement, bylaws and policies, quotes the article it used, and sends anything about a member's own case to a steward. It runs on an open-source model on servers you control, explains what the documents say, and gives no legal advice.

// What is in it

Answers from your agreement, bylaws and policies only
The article and page quoted with every answer
Anything about a member's own case sent to a steward
Runs on servers you control, with no member questions sent outside
A set of real questions run before every change

// Stack

Next.js
Open-source language model
PostgreSQL with pgvector
DigitalOcean GPU

// estimate

Build: ≈ US$91,800 to US$140,000, delivered within 20 weeksCAD 130,700 to 199,700
Hosting: ≈ US$4,360 a monthCAD 6,210 a month
Support: ≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

AI route: Open-source model
Model running cost: ≈ US$4,190 a monthCAD 5,960 a month

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Specification and evaluation plan: 0.4 weeks
Design approved: 2.4 to 3.4 weeks
Core features: 1.4 to 1.9 weeks
Full build: 0.9 to 1.4 weeks
Working pilot: 2.9 to 5.4 weeks
Testing and fixes: 0.9 to 1.4 weeks
Launch: 0.9 to 1.4 weeks
Production: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 26,080 to 39,880
Discovery 2%: CAD 2,608 to 3,988
Specification and evaluation plan 10.3%: CAD 13,431.20 to 20,538.20
Design approved 2%: CAD 2,608 to 3,988
Core features 6%: CAD 7,824 to 11,964
Full build 4%: CAD 5,216 to 7,976
Working pilot 31.1%: CAD 40,554.40 to 62,013.40
Testing and fixes 2%: CAD 2,608 to 3,988
Launch 2%: CAD 2,608 to 3,988
Production 10.6%: CAD 13,822.40 to 21,136.40
Holdback, 30 days after launch (10%): CAD 13,040 to 19,940
GPU time for training and testing, at cost: CAD 300. Billed up front, at cost, outside the milestones

Start from this example

Example projectWeb appAIFrontier model

Bilingual chamber site and help

Hypothetical. Not a client, not a result.

// The problem

A chamber of commerce runs its events, member directory and newsletters in English, while many of its members work in French, and staff answer the same questions about events and benefits by phone.

// What we would build

A new site in English and French with events and registration, a member directory members keep up to date, and a help centre with an assistant that answers from your own pages in either language and hands anything about a member's account to staff. Your team approves every translation.

// What is in it

Site, events and directory in English and French
Members update their own directory listing
Event registration with reminders
A help centre with an assistant that cites its page
Translations approved by your team before they go live

// Stack

Next.js
Claude API
PostgreSQL with pgvector
Headless CMS
DigitalOcean Toronto

// estimate

Build: ≈ US$109,000 to US$166,000, delivered within 25 weeksCAD 155,000 to 237,000
Hosting: ≈ US$218 a monthCAD 310 a month
Support: ≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

AI route: Frontier model
Model running cost: ≈ US$42 a monthCAD 60 a month

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Specification and evaluation plan: 0.4 weeks
Design approved: 4.4 to 7.9 weeks
Core features: 1.4 to 1.9 weeks
Full build: 0.9 to 1.4 weeks
Working pilot: 3.9 to 6.4 weeks
Testing and fixes: 0.9 to 1.9 weeks
Launch: 0.9 to 1.4 weeks
Production: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 31,000 to 47,400
Discovery 2%: CAD 3,100 to 4,740
Specification and evaluation plan 10.2%: CAD 15,810 to 24,174
Design approved 2%: CAD 3,100 to 4,740
Core features 6.2%: CAD 9,610 to 14,694
Full build 4.1%: CAD 6,355 to 9,717
Working pilot 30.7%: CAD 47,585 to 72,759
Testing and fixes 2%: CAD 3,100 to 4,740
Launch 2%: CAD 3,100 to 4,740
Production 10.8%: CAD 16,740 to 25,596
Holdback, 30 days after launch (10%): CAD 15,500 to 23,700

Start from this example

// questions

Questions we get about this.

Will the assistant tell a member whether to file a grievance?

No. It explains what the agreement says and sends the member to a steward for anything about their own situation.

What happens when a new collective agreement is ratified?

Your staff load the new agreement, the test questions are run again, and the old one is kept for questions about past periods.

Can it answer in French as well as English?

Yes, where your documents exist in both languages, or with translations your organisation approves.

Back to the industry: Associations, unions and membership organisations About the service: AI agents and models

// next

Not quite your project?

Tell us what you have in mind. We will come back to you with a range and the questions that would narrow it. Or book a call and talk it through.

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