Membership software

// The problem

A professional association renews thousands of members each year from a spreadsheet, sends notices by mail merge, takes dues by cheque and card, and rekeys every payment into its books.

// What we would build

A member portal where members renew, pay dues by card and update their own details, with notices sent on a schedule, lapsed members followed up, and payments posted to QuickBooks Online, built on its API. Your staff see the whole register and every change made to it.

// What is in it

// Stack

• Next.js
• PostgreSQL
• Stripe
• QuickBooks Online API
• DigitalOcean Toronto

// The problem

A licensed profession's association needs members to log continuing education hours each cycle, and staff check emailed certificates one by one and answer who is short.

// What we would build

A web and phone app where members log courses and upload certificates, events check attendees in by QR code and add the credits themselves, and each member sees what they still need for the cycle. Credit rules follow what your board or regulator sets, and staff review anything uploaded.

// What is in it

// Stack

• Next.js
• React Native
• PostgreSQL
• Metabase
• DigitalOcean Toronto

// The problem

A union runs officer elections and contract ratification votes on paper at meetings and by mail, and members on night shifts and at remote sites struggle to take part.

// What we would build

Online ballots where each eligible member votes once from any device, with the voter list kept apart from the ballots so no vote can be traced to a member, a receipt for each voter, and results released by your returning officer. The rules follow your constitution and bylaws, as your officers and advisers read them.

// What is in it

// Stack

• Next.js
• PostgreSQL
• Email and SMS notices
• DigitalOcean Toronto

// The problem

A union local's stewards and staff answer the same questions every day about overtime, leave and seniority, from a collective agreement and bylaws that run to hundreds of pages.

// What we would build

An assistant for members and stewards that answers from your own collective agreement, bylaws and policies, quotes the article it used, and sends anything about a member's own case to a steward. It runs on an open-source model on servers you control, explains what the documents say, and gives no legal advice.

// What is in it

// Stack

• Next.js
• Open-source language model
• PostgreSQL with pgvector
• DigitalOcean GPU

// The problem

A union tracks grievances in an old Access database on one staff computer, with deadlines in a paper diary, and nobody is sure every step was filed in time.

// What we would build

We begin with a short review of the old database and how cases move through it. Then we move every case into a web app where each grievance has its steps, deadlines from your agreement, documents and notes, stewards see their own cases, and staff are warned before a deadline passes.

// What is in it

// Stack

• Next.js
• PostgreSQL
• Access import
• DigitalOcean Toronto

// The problem

A chamber of commerce runs its events, member directory and newsletters in English, while many of its members work in French, and staff answer the same questions about events and benefits by phone.

// What we would build

A new site in English and French with events and registration, a member directory members keep up to date, and a help centre with an assistant that answers from your own pages in either language and hands anything about a member's account to staff. Your team approves every translation.

// What is in it

// Stack

• Next.js
• Claude API
• PostgreSQL with pgvector
• Headless CMS
• DigitalOcean Toronto

// The problem

A national association accepts continuing education from dozens of approved course providers, each sending completions in its own format, and members' records never quite match the providers' lists.

// What we would build

A web app where approved providers record completions and the association approves them, with each completion written to a private permissioned ledger the association and its largest providers run nodes of. A shared database run by the association often does this job; the ledger helps when providers want a record no single party can alter.

// What is in it

// Stack

• Next.js
• Hyperledger Besu (private, permissioned)
• PostgreSQL
• DigitalOcean Toronto