labs@atheron:~/industries/nonprofit$ give --monthly --volunteer --report

Nonprofit software

Every dollar counted, every donor answered.

Your charity runs on a few staff, many volunteers and funders who each want a different report. We build the apps, assistants and portals that take hours of admin off your small team. Each is scoped to what you can afford to run after we leave.

Start a project See the example projects

// what you are up against

The problems we hear most.

Donors and volunteers split up

Donations are in one system, volunteer shifts in a spreadsheet and the newsletter list in a third, so nobody can see that a monthly donor also volunteers every Saturday.

Grant applications from scratch

Every funding cycle, staff rewrite the same organisational history, program descriptions and outcomes from old documents scattered across a shared drive.

A different report for every funder

Program data is gathered on paper and in spreadsheets, then reshaped by hand into each funder's template at year end.

Donors who want to give in crypto

Some supporters hold digital assets and would give them, but the organisation has no safe way to accept them or to receipt the gift properly.

// example projects

Systems we could build for you.

Each one is hypothetical, labelled as such, and priced live from our rate card. Open any of them in the estimator and make it yours.

Example projectWeb appMobile app

Donor and volunteer app

Hypothetical. Not a client, not a result.

// The problem

A charity keeps donors, volunteers and event sign-ups in separate tools, so supporters get duplicate emails and staff cannot see a person's whole relationship with the organisation.

// What we would build

A web and mobile app where supporters give once or monthly, sign up for volunteer shifts and events and manage their own details, with an admin side that shows each person's giving and volunteering together and issues receipts.

// What is in it

Gifts posted to QuickBooks Online by fund, built on the QuickBooks Online API
One-time and monthly giving through your payment processor, with receipts issued automatically
Volunteer shifts with sign-up, reminders and check-in on the day
Supporters update their own details and email preferences
One record per person across giving, volunteering and events
English and French for supporters

// Stack

Next.js
React Native
PostgreSQL
Stripe
CRM integration
DigitalOcean

// estimate

Build: ≈ US$145,000 to US$222,000, delivered within 36 weeksCAD 206,300 to 315,500
Hosting: ≈ US$344 a monthCAD 490 a month
Support: ≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Data mapping and sandbox connection: 0.4 weeks
Design approved: 9.4 to 15.9 weeks
Core features: 1.9 to 2.9 weeks
Full build: 0.9 to 1.9 weeks
First build on devices: 3.4 to 5.9 weeks
Sync built and reconciled in sandbox: 1.4 to 1.9 weeks
Testing and fixes: 0.4 to 0.9 weeks
Store submission: 0.9 to 1.9 weeks
Launch: 0.9 to 1.4 weeks
Live cutover: 0.9 to 1.4 weeks
Hypercare: 0.9 to 1.4 weeks

Outside our hands, and added to the calendar

App store review: 1 week

How it is paid

Deposit 20%: CAD 41,260 to 63,100
Discovery 7.9%: CAD 16,297.70 to 24,924.50
Data mapping and sandbox connection 1.6%: CAD 3,300.80 to 5,048.00
Design approved 7.9%: CAD 16,297.70 to 24,924.50
Core features 6.5%: CAD 13,409.50 to 20,507.50
Full build 4.3%: CAD 8,870.90 to 13,566.50
First build on devices 17.3%: CAD 35,689.90 to 54,581.50
Sync built and reconciled in sandbox 4.9%: CAD 10,108.70 to 15,459.50
Testing and fixes 2.1%: CAD 4,332.30 to 6,625.50
Store submission 5.7%: CAD 11,759.10 to 17,983.50
Launch 7.9%: CAD 16,297.70 to 24,924.50
Live cutover 1.6%: CAD 3,300.80 to 5,048.00
Hypercare 2.3%: CAD 4,744.90 to 7,256.50
Holdback, 30 days after launch (10%): CAD 20,630 to 31,550

Start from this example

Example projectWeb appAIFrontier model

Grant writing assistant

Hypothetical. Not a client, not a result.

// The problem

Staff spend days on each grant application rewriting history, program descriptions and outcomes they have already written many times.

// What we would build

An assistant that answers a funder's questions from the organisation's own past proposals, annual reports and program documents, citing the source for each passage, on a frontier model because the material is not sensitive, the volume is small and it is the least costly route.

// What is in it

Past proposals, annual reports and program descriptions indexed
First versions of answers to a funder's questions, citing the documents used
Word limits and each funder's terms kept in view
No beneficiary or donor personal data in the library or the prompts
Staff review and edit every answer before it is submitted

// Stack

Frontier model API
PostgreSQL with pgvector
Next.js
DigitalOcean

// estimate

Build: ≈ US$80,300 to US$123,000, delivered within 22 weeksCAD 114,300 to 174,800
Hosting: ≈ US$218 a monthCAD 310 a month
Support: ≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

AI route: Frontier model
Model running cost: ≈ US$42 a monthCAD 60 a month

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Specification and evaluation plan: 0.4 weeks
Design approved: 2.4 to 3.4 weeks
Core features: 1.4 to 2.4 weeks
Full build: 0.9 to 1.4 weeks
Working pilot: 3.9 to 6.4 weeks
Testing and fixes: 0.9 to 1.9 weeks
Launch: 0.9 to 1.4 weeks
Production: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 22,860 to 34,960
Discovery 2%: CAD 2,286 to 3,496
Specification and evaluation plan 10.2%: CAD 11,658.60 to 17,829.60
Design approved 2%: CAD 2,286 to 3,496
Core features 6.2%: CAD 7,086.60 to 10,837.60
Full build 4.1%: CAD 4,686.30 to 7,166.80
Working pilot 30.7%: CAD 35,090.10 to 53,663.60
Testing and fixes 2%: CAD 2,286 to 3,496
Launch 2%: CAD 2,286 to 3,496
Production 10.8%: CAD 12,344.40 to 18,878.40
Holdback, 30 days after launch (10%): CAD 11,430 to 17,480

Start from this example

Example projectWeb app

Impact reporting portal

Hypothetical. Not a client, not a result.

// The problem

Program staff record attendance and outcomes on paper and in spreadsheets, and someone spends weeks each year turning them into a different report for each funder.

// What we would build

A simple web portal where program staff record sessions and outcomes once, with dashboards for the board and exports shaped to each funder's template, so year-end reporting is a download rather than a project.

// What is in it

Session, attendance and outcome entry built for program staff, on a phone or a laptop
Outcome measures defined by your team, not by the software
Dashboards for staff and the board
Exports shaped to each funder's reporting template
Participant privacy protected by role, with personal data kept to a minimum

// Stack

Next.js
PostgreSQL
Metabase
DigitalOcean

// estimate

Build: ≈ US$57,000 to US$87,200, delivered within 16 weeksCAD 81,200 to 124,200
Hosting: ≈ US$176 a monthCAD 250 a month
Support: ≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Design approved: 2.9 to 4.9 weeks
Core features: 2.4 to 3.4 weeks
Full build: 1.4 to 2.4 weeks
Testing and fixes: 0.9 to 1.4 weeks
Launch: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 16,240 to 24,840
Discovery 7.7%: CAD 6,252.40 to 9,563.40
Design approved 7.7%: CAD 6,252.40 to 9,563.40
Core features 23.3%: CAD 18,919.60 to 28,938.60
Full build 15.5%: CAD 12,586 to 19,251
Testing and fixes 7.7%: CAD 6,252.40 to 9,563.40
Launch 8.1%: CAD 6,577.20 to 10,060.20
Holdback, 30 days after launch (10%): CAD 8,120 to 12,420

Start from this example

Example projectWeb appWeb3

Crypto donations with receipts

Hypothetical. Not a client, not a result.

// The problem

Supporters offer gifts of cryptocurrency, but the charity has no safe way to accept them, no record of their value on the day and no process for receipts.

// What we would build

A donation page where supporters give from their own wallet to an address the charity controls, with each gift recorded with its value on the day and passed to the finance team for receipting. Many charities are better served by a donation platform that converts crypto for them, and we will say so when that fits.

// What is in it

A donation page with wallet connection on the main networks
Gifts sent to a multisig wallet the charity controls, not held by us
Each gift recorded with the market value at the time it was received
Donor details collected for receipting, with consent
A finance view to reconcile gifts and hand them to your accountant

// Stack

Next.js
viem and wagmi
Safe smart accounts
Price data API
PostgreSQL
DigitalOcean

// estimate

Build: ≈ US$62,500 to US$95,600, delivered within 20 weeksCAD 89,000 to 136,100
Hosting: ≈ US$176 a monthCAD 250 a month
Support: ≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Specification: 0.4 weeks
Design approved: 2.4 to 3.4 weeks
Core features: 1.4 to 2.4 weeks
Full build: 0.9 to 1.9 weeks
Contracts and tests: 1.4 to 2.4 weeks
Testing and fixes: 0.4 weeks
Testnet deployment: 2.9 to 3.4 weeks
Launch: 0.9 to 1.4 weeks
Mainnet: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 17,800 to 27,220
Discovery 4.3%: CAD 3,827.00 to 5,852.30
Specification 5.1%: CAD 4,539.00 to 6,941.10
Design approved 4.3%: CAD 3,827.00 to 5,852.30
Core features 13%: CAD 11,570 to 17,693
Full build 8.7%: CAD 7,743.00 to 11,840.70
Contracts and tests 15.3%: CAD 13,617.00 to 20,823.30
Testing and fixes 4.3%: CAD 3,827.00 to 5,852.30
Testnet deployment 5.1%: CAD 4,539.00 to 6,941.10
Launch 4.3%: CAD 3,827.00 to 5,852.30
Mainnet 5.6%: CAD 4,984.00 to 7,621.60
Holdback, 30 days after launch (10%): CAD 8,900 to 13,610

Start from this example

Example projectWeb app

Program and donor data in one place

Hypothetical. Not a client, not a result.

// The problem

A charity's donor records, program attendance and grant budgets sit in three systems, and every funder report starts with a week of copying numbers between spreadsheets.

// What we would build

A data store that loads donor, program and finance data every night with agreed definitions, so dashboards for staff and the board and the figures in each funder report come from the same place, with personal details visible only to those who need them.

// What is in it

Donor, program and finance data loaded every night
Agreed definitions for participants, outcomes and gifts
Board dashboards and funder figures from the same data
Personal details shown only to the staff who need them

// Stack

PostgreSQL
dbt
Metabase
Python
DigitalOcean

// estimate

Build: ≈ US$55,700 to US$85,100, delivered within 15 weeksCAD 79,300 to 121,200
Hosting: ≈ US$344 a monthCAD 490 a month
Support: ≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Design approved: 2.4 to 3.4 weeks
Core features: 1.9 to 3.4 weeks
Full build: 1.4 to 2.4 weeks
Testing and fixes: 0.9 to 1.4 weeks
Launch: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 15,860 to 24,240
Discovery 7.7%: CAD 6,106.10 to 9,332.40
Design approved 7.7%: CAD 6,106.10 to 9,332.40
Core features 23.3%: CAD 18,476.90 to 28,239.60
Full build 15.5%: CAD 12,291.50 to 18,786.00
Testing and fixes 7.7%: CAD 6,106.10 to 9,332.40
Launch 8.1%: CAD 6,423.30 to 9,817.20
Holdback, 30 days after launch (10%): CAD 7,930 to 12,120

Start from this example

Example projectWeb appAIFrontier model

Newcomer help in clients' own languages

Hypothetical. Not a client, not a result.

// The problem

A settlement agency's clients speak many languages, its website and intake forms are in English and French, and front-line staff spend much of the day helping people fill in forms.

// What we would build

A help site and intake forms localised into the languages your clients speak, reviewed by native speakers and your own staff, with an assistant that answers common questions from your service guides and books an appointment with a person when it cannot help.

// What is in it

Help pages and intake forms in your clients' languages
Reviewed by native speakers and your own staff
An assistant that answers from your service guides
Appointments booked with a person when it should hand over

// Stack

Next.js
PostgreSQL
Crowdin
Claude API
DigitalOcean

// estimate

Build: ≈ US$105,000 to US$161,000, delivered within 21 weeksCAD 149,700 to 228,800
Hosting: ≈ US$218 a monthCAD 310 a month
Support: ≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

AI route: Frontier model
Model running cost: ≈ US$42 a monthCAD 60 a month

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Specification and evaluation plan: 0.4 weeks
Design approved: 2.4 to 3.4 weeks
Core features: 1.4 to 1.9 weeks
Full build: 0.9 to 1.4 weeks
Working pilot: 3.9 to 6.4 weeks
Testing and fixes: 0.9 to 1.9 weeks
Launch: 0.9 to 1.4 weeks
Production: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 29,940 to 45,760
Discovery 2%: CAD 2,994 to 4,576
Specification and evaluation plan 10.2%: CAD 15,269.40 to 23,337.60
Design approved 2%: CAD 2,994 to 4,576
Core features 6.2%: CAD 9,281.40 to 14,185.60
Full build 4.1%: CAD 6,137.70 to 9,380.80
Working pilot 30.7%: CAD 45,957.90 to 70,241.60
Testing and fixes 2%: CAD 2,994 to 4,576
Launch 2%: CAD 2,994 to 4,576
Production 10.8%: CAD 16,167.60 to 24,710.40
Holdback, 30 days after launch (10%): CAD 14,970 to 22,880

Start from this example

// by service

Go deeper on one kind of work.

Pages for the services we have the most to say about in this industry.

~/apps

Nonprofit apps

Donor and volunteer apps that bring giving, shifts and events into one record per supporter, and impact reporting portals that turn program data into each funder's report.

~/ai

AI for grant writing

A grant writing assistant that answers funders' questions from your own past proposals and reports, citing each source, on a frontier model with no beneficiary or donor data involved.

~/web3

Crypto donations

A donation page that accepts gifts of cryptocurrency into a multisig wallet the charity controls, records each gift's value on the day and passes donor details to your finance team for receipting.

// questions

What buyers in this industry ask us.

Do you work with small charities?

Yes. We scope to what you can run after launch, and often start with one piece that saves the most staff time. We are in British Columbia and work with organisations anywhere; prices are in Canadian dollars.

Can the work be phased to match our funding?

Yes. We can split a project into phases that each deliver something usable, so it can follow grant cycles.

How do payments work?

A deposit to start, then payments at agreed milestones, with 10% held until 30 days after launch. The deposit is a smaller share on larger projects.

Who owns the code and the data?

You do, once the work is paid for, including every supporter and program record.

// other industries

Nearby industries.

~/government

Government and public sector

Provincial and federal service portals, inspector apps, plain-language services assistants and verifiable licences and permits.

See the examples

~/education

Education

Apps for students and families, course tutors on private models, verifiable credentials and cohort bots for your online programmes.

See the examples

~/digital-assets

Crypto and digital assets

Compliance back offices for your exchange, investigation assistants, multisig treasuries, token vesting portals and community bots.

See the examples

All industries

// where we work

Find your market.

We work from Kelowna with clients across Canada, the United States and further afield. Each market page covers working hours, hosting, the privacy law that applies, and prices in your currency.

Every market

// next

Not quite your project?

Tell us what you have in mind. We will come back to you with a range and the questions that would narrow it. Or book a call and talk it through.

Start a project Book a call