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Software for clinics

Your clinicians get their evenings back.

Your patients book by phone, your notes get finished after hours and referrals still arrive by fax. We build the portals, apps and private models that take that work off your front desk and your clinicians, and keep health records where they belong.

Start a projectSee the example projects

// what you are up against

The problems we hear most.

01

The phone is the booking system

Front desk staff spend the morning on hold, rebooking and reminding, while the online booking the EMR offers is too awkward for most patients to finish.

02

Notes after hours

Clinicians finish charting at night because the visit leaves no time to type, and the note is written from memory hours later.

03

Referrals by fax

Referrals arrive as faxed or scanned pages in every format, and someone reads each one to find the reason, the urgency and the missing test results.

04

Health data that cannot leave

Privacy law and patient trust rule out sending records to just any service, which stops many useful tools before they start.

// example projects

Systems we could build for you.

Each one is hypothetical, labelled as such, and priced live from our rate card. Open any of them in the estimator and make it yours.

Example projectWeb appMobile app

Patient portal with a mobile app

Hypothetical. Not a client, not a result.

// The problem

A group of physiotherapy and dental clinics books every appointment by phone, sends reminders by hand and collects intake forms on clipboards in the waiting room.

// What we would build

A patient portal and an iOS and Android app for booking, intake forms, reminders and payments, connected to the clinics' practice management system so the front desk sees one calendar.

// What is in it

  • Online booking against real clinician availability, per clinic
  • Intake and consent forms filled in before the visit, stored with the chart
  • Reminders by push, text and email, with rebooking from the message
  • Payments and receipts for services not covered by public plans
  • English and French throughout
  • Health data hosted in a Canadian region, with access logged

// Stack

  • Next.js
  • React Native
  • PostgreSQL
  • Practice management system API
  • Stripe
  • AWS (Canada region)

// estimate

Build
≈ US$182,000 to US$278,000, delivered within 29 weeksCAD 258,500 to 395,500
Hosting
≈ US$492 a monthCAD 700 a month
Support
≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Design approved
7.4 to 12.4 weeks
Core features
1.9 to 2.9 weeks
Full build
1.4 to 1.9 weeks
First build on devices
3.4 to 6.4 weeks
Testing and fixes
0.4 to 0.9 weeks
Store submission
0.4 to 0.9 weeks
Controls built and evidenced
0.9 weeks
Readiness review
0.9 weeks
Launch
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

App store review
1 week
EHR vendor approval and test access
1 to 4 weeks
Booking a penetration tester and their report
2 to 4 weeks

How it is paid

Deposit 20%
CAD 51,700 to 79,100
Discovery 7.2%
CAD 18,612 to 28,476
Design approved 7.2%
CAD 18,612 to 28,476
Core features 5.9%
CAD 15,251.50 to 23,334.50
Full build 3.9%
CAD 10,081.50 to 15,424.50
First build on devices 15.6%
CAD 40,326 to 61,698
Testing and fixes 1.9%
CAD 4,911.50 to 7,514.50
Store submission 5.2%
CAD 13,442 to 20,566
Controls built and evidenced 7.7%
CAD 19,904.50 to 30,453.50
Readiness review 7.7%
CAD 19,904.50 to 30,453.50
Launch 7.7%
CAD 19,904.50 to 30,453.50
Holdback, 30 days after launch (10%)
CAD 25,850 to 39,550
Start from this example
Example projectWeb appAIOpen-source model

Private clinical note assistant

Hypothetical. Not a client, not a result.

// The problem

Clinicians spend their evenings finishing notes, and the clinic cannot send recorded visits to an outside AI service.

// What we would build

An assistant that transcribes the visit with the patient's consent and prepares a structured note for the clinician to review, edit and sign, on open-source models running on a GPU server in the organisation's own data centre, so no audio or text leaves it.

// What is in it

  • Consent captured before recording, and recording that stops on request
  • Speech to text and a structured note in the clinic's own templates
  • The clinician reviews, edits and signs; nothing is filed without them
  • Notes filed to the EMR through its interface
  • An evaluation set from real, de-identified visits, run before every change

// Stack

  • Whisper (open-source)
  • Llama or Qwen (open-source)
  • vLLM
  • Next.js
  • Lenovo GPU server on site

// estimate

Build
≈ US$155,000 to US$236,000, delivered within 39 weeksCAD 221,000 to 336,500
Hosting
≈ US$176 a monthCAD 250 a month
Support
≈ US$2,500 a monthCAD 3,565 a month
Hardware
≈ US$47,800 to US$197,000CAD 68,000 to 280,800

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

AI route
Open-source model
Model running cost
≈ US$176 a monthCAD 250 a month

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Specification and evaluation plan
0.4 weeks
Design approved
2.4 to 4.4 weeks
Core features
1.4 to 2.4 weeks
Full build
0.9 to 1.4 weeks
Working pilot
4.9 to 8.4 weeks
Testing and fixes
0.4 to 0.9 weeks
Controls built and evidenced
0.9 to 1.4 weeks
Readiness review
2.9 to 14.4 weeks
Launch
0.9 to 1.4 weeks
Production
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

Hardware delivery, after it is ordered
2 to 6 weeks
EHR vendor approval and test access
1 to 4 weeks
Business associate agreements with your vendors (HIPAA)
2 to 6 weeks
Booking a penetration tester and their report
2 to 4 weeks

How it is paid

Deposit 20%
CAD 44,140 to 67,240
Discovery 1.5%
CAD 3,310.50 to 5,043.00
Specification and evaluation plan 8%
CAD 17,656 to 26,896
Design approved 1.5%
CAD 3,310.50 to 5,043.00
Core features 4.6%
CAD 10,152.20 to 15,465.20
Full build 3.1%
CAD 6,841.70 to 10,422.20
Working pilot 24.2%
CAD 53,409.40 to 81,360.40
Testing and fixes 1.5%
CAD 3,310.50 to 5,043.00
Controls built and evidenced 7.7%
CAD 16,993.90 to 25,887.40
Readiness review 7.7%
CAD 16,993.90 to 25,887.40
Launch 1.5%
CAD 3,310.50 to 5,043.00
Production 8.7%
CAD 19,200.90 to 29,249.40
Holdback, 30 days after launch (10%)
CAD 22,070 to 33,620
GPU time for training and testing, at cost
CAD 300. Billed up front, at cost, outside the milestones
GPU server for AI, for the model
CAD 68,000 to 280,800. Billed up front, at cost, outside the milestones
Start from this example
Example projectWeb appAICustom LLM

Referral intake and routing model

Hypothetical. Not a client, not a result.

// The problem

A specialist clinic receives referrals as faxes and scans in dozens of layouts, and staff read every page to find the reason, the urgency and what is missing.

// What we would build

A custom model fine-tuned on the clinic's own de-identified referrals that reads each one, pulls out the fields, flags missing results and suggests a queue, with a person confirming every referral before it is booked.

// What is in it

  • Faxes and scans read into structured fields: reason, urgency, referring clinician
  • Missing test results flagged, with a request to the referrer prepared
  • A suggested queue and priority, confirmed by staff
  • A model fine-tuned on your referrals, scored against a held-out set
  • Served in your own cloud account in a Canadian region

// Stack

  • Fine-tuned open-weight model
  • OCR pipeline
  • Python
  • Next.js
  • AWS (Canada region)

// estimate

Build
≈ US$177,000 to US$270,000, delivered within 33 weeksCAD 251,700 to 384,300
Hosting
≈ US$6,710 a monthCAD 9,550 a month
Support
≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

AI route
Custom LLM
Model running cost
≈ US$6,530 a monthCAD 9,300 a month

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Data and evaluation plan
0.4 weeks
Design approved
2.4 to 3.9 weeks
Core features
1.9 to 3.4 weeks
Full build
1.4 to 2.4 weeks
Training
7.4 to 12.4 weeks
Testing and fixes
0.4 weeks
Evaluation and red-teaming
3.9 to 4.4 weeks
Launch
0.9 to 1.4 weeks
Production
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

EHR vendor approval and test access
1 to 4 weeks

How it is paid

Deposit 20%
CAD 50,100 to 76,620
Discovery 1.5%
CAD 3,757.50 to 5,746.50
Data and evaluation plan 7.9%
CAD 19,789.50 to 30,264.90
Design approved 1.5%
CAD 3,757.50 to 5,746.50
Core features 4.6%
CAD 11,523.00 to 17,622.60
Full build 3.1%
CAD 7,765.50 to 11,876.10
Training 23.9%
CAD 59,869.50 to 91,560.90
Testing and fixes 1.5%
CAD 3,757.50 to 5,746.50
Evaluation and red-teaming 15.9%
CAD 39,829.50 to 60,912.90
Launch 1.5%
CAD 3,757.50 to 5,746.50
Production 8.6%
CAD 21,543.00 to 32,946.60
Holdback, 30 days after launch (10%)
CAD 25,050 to 38,310
GPU time for training and testing, at cost
CAD 1,200. Billed up front, at cost, outside the milestones
Start from this example
Example projectWeb appBlockchain

Shared clinician credential ledger

Hypothetical. Not a client, not a result.

// The problem

Clinicians who work across several hospitals and clinic groups are credentialed again by each one, with the same licences and certificates checked by email every time.

// What we would build

A credentialing portal where each organisation records the checks it has done, on a private permissioned ledger the organisations each run a node of, so a verified licence or certificate is accepted by the others and nobody can alter a past record.

// What is in it

  • Clinician profiles, licences and certificates uploaded once
  • Each verification recorded on a private chain with a node per organisation
  • Expiry alerts for licences, certifications and insurance
  • Privileges granted per site, visible to the organisations that share them
  • Audit export for accreditation reviews

// Stack

  • Next.js
  • PostgreSQL
  • Hyperledger Besu (private, permissioned)
  • S3-compatible storage
  • AWS (Canada region)

// estimate

Build
≈ US$130,000 to US$199,000, delivered within 24 weeksCAD 185,600 to 283,900
Hosting
≈ US$492 a monthCAD 700 a month
Support
≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Architecture
0.4 weeks
Design approved
3.4 to 5.4 weeks
Core features
1.4 to 2.4 weeks
Full build
0.9 to 1.9 weeks
Devnet
2.9 to 4.9 weeks
Testing and fixes
0.4 weeks
Testnet
2.9 to 3.4 weeks
Launch
0.9 to 1.4 weeks
Mainnet
0.9 to 1.4 weeks

How it is paid

Deposit 20%
CAD 37,120 to 56,780
Discovery 2.5%
CAD 4,640.00 to 7,097.50
Architecture 6.7%
CAD 12,435.20 to 19,021.30
Design approved 2.5%
CAD 4,640.00 to 7,097.50
Core features 7.5%
CAD 13,920.00 to 21,292.50
Full build 5%
CAD 9,280 to 14,195
Devnet 20.2%
CAD 37,491.20 to 57,347.80
Testing and fixes 2.5%
CAD 4,640.00 to 7,097.50
Testnet 13.4%
CAD 24,870.40 to 38,042.60
Launch 2.5%
CAD 4,640.00 to 7,097.50
Mainnet 7.2%
CAD 13,363.20 to 20,440.80
Holdback, 30 days after launch (10%)
CAD 18,560 to 28,390
Start from this example
Example projectWeb appAPI

Clinic systems joined over FHIR

Hypothetical. Not a client, not a result.

// The problem

A group of clinics faxes referrals, re-keys lab results and phones pharmacies, because its EMR, booking system and partners' systems do not talk to each other.

// What we would build

An integration service in Canada that exchanges referrals, results and appointments between your EMR, booking system and partners over HL7 FHIR where they support it, with consent checks before any record moves and a log of every exchange.

// What is in it

  • Referrals, results and appointments exchanged over FHIR
  • Consent checked before any record moves
  • A log of every exchange, kept in Canada
  • Failed messages queued for staff to review

// Stack

  • Node.js
  • HL7 FHIR
  • PostgreSQL
  • OpenAPI
  • AWS Canada

// estimate

Build
≈ US$106,000 to US$162,000, delivered within 26 weeksCAD 150,900 to 230,700
Hosting
≈ US$176 a monthCAD 250 a month
Support
≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Design approved
2.4 to 3.4 weeks
API contract agreed
1.4 to 1.9 weeks
Core features
1.4 to 2.4 weeks
Full build
0.9 to 1.4 weeks
Core resources built
2.9 to 4.9 weeks
Security, gateway and connections
1.9 to 3.4 weeks
Testing and fixes
0.4 to 0.9 weeks
Docs, SDKs and load tests
1.4 to 1.9 weeks
Launch
0.9 to 1.4 weeks
Launch and first callers
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

EHR vendor approval and test access
1 to 4 weeks

How it is paid

Deposit 20%
CAD 30,180 to 46,140
Discovery 2.1%
CAD 3,168.90 to 4,844.70
Design approved 2.1%
CAD 3,168.90 to 4,844.70
API contract agreed 6.3%
CAD 9,506.70 to 14,534.10
Core features 6.5%
CAD 9,808.50 to 14,995.50
Full build 4.3%
CAD 6,488.70 to 9,920.10
Core resources built 18.9%
CAD 28,520.10 to 43,602.30
Security, gateway and connections 12.6%
CAD 19,013.40 to 29,068.20
Testing and fixes 2.1%
CAD 3,168.90 to 4,844.70
Docs, SDKs and load tests 6.3%
CAD 9,506.70 to 14,534.10
Launch 2.1%
CAD 3,168.90 to 4,844.70
Launch and first callers 6.7%
CAD 10,110.30 to 15,456.90
Holdback, 30 days after launch (10%)
CAD 15,090 to 23,070
Start from this example
Example projectWeb appMobile app

Patient app redesigned with patients

Hypothetical. Not a client, not a result.

// The problem

A health network's patient app scores poorly in its own surveys; older patients and people using screen readers struggle to book, check results or message their care team.

// What we would build

A redesign done with patients: interviews and tests with a range of ages and abilities, plain-language screens, larger targets and clear states, built to WCAG 2.1 AA and tested with screen readers, and a design system for your team.

// What is in it

  • Research with patients of different ages and abilities
  • Booking, results and messages in plain language
  • Built to WCAG 2.1 AA, tested with screen readers
  • A design system your team can carry forward

// Stack

  • Figma
  • Next.js
  • React Native
  • PostgreSQL
  • AWS Canada

// estimate

Build
≈ US$127,000 to US$195,000, delivered within 28 weeksCAD 181,400 to 277,500
Hosting
≈ US$176 a monthCAD 250 a month
Support
≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Design approved
8.4 to 13.9 weeks
Core features
1.9 to 2.9 weeks
Full build
0.9 to 1.9 weeks
First build on devices
2.9 to 5.4 weeks
Testing and fixes
0.4 to 0.9 weeks
Store submission
0.9 to 1.4 weeks
Launch
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

App store review
1 week
EHR vendor approval and test access
1 to 4 weeks

How it is paid

Deposit 20%
CAD 36,280 to 55,500
Discovery 9.2%
CAD 16,688.80 to 25,530.00
Design approved 9.2%
CAD 16,688.80 to 25,530.00
Core features 7.6%
CAD 13,786.40 to 21,090.00
Full build 5%
CAD 9,070 to 13,875
First build on devices 20.1%
CAD 36,461.40 to 55,777.50
Testing and fixes 2.5%
CAD 4,535.00 to 6,937.50
Store submission 6.7%
CAD 12,153.80 to 18,592.50
Launch 9.7%
CAD 17,595.80 to 26,917.50
Holdback, 30 days after launch (10%)
CAD 18,140 to 27,750
Start from this example

// by service

Go deeper on one kind of work.

Pages for the services we have the most to say about in this industry.

~/apps

Patient portals

Patient portals and iOS and Android clinic apps: online booking against real availability, intake forms before the visit, reminders and payments, connected to your practice system.

Read more

~/ai

AI for healthcare

Clinical note assistants and referral intake models for clinics and health organisations, on open-source or custom models that keep health records inside your own systems.

Read more

~/chains

Clinician credentials

A credentialing portal on a private permissioned ledger that hospitals and clinic groups share, so a verified licence is checked once, accepted by all, and never quietly changed.

Read more

~/compliance

Healthcare compliance

Healthcare software with HIPAA-ready architecture and built for PHIPA and PIPEDA: access logging, consent, encryption, retention and audit support. HIPAA and PHIPA are laws, not certifications.

Read more

// questions

What buyers in this industry ask us.

Do you follow HIPAA and Canadian law?

We build to the rules that apply to you, such as PIPEDA, provincial health privacy acts and HIPAA for US patients, working with your privacy officer. We do not give legal advice.

Can everything be hosted in Canada?

Yes. Hosting, backups and model serving can all stay in a Canadian region or on your own servers.

How do payments work?

A deposit to start, then payments at agreed milestones, with 10% held until 30 days after launch. The deposit is a smaller share on larger projects.

Who owns the code and the models?

You do, once the work is paid for, including models fine-tuned on your data.

// other industries

Nearby industries.

~/pharma

Pharma and life sciences

Trial diary apps, safety case intake models, SOP assistants and chain of custody ledgers for trial supplies.

See the examples

~/insurance

Insurance

Claims apps with adjuster portals, damage photo models, wording assistants for brokers and shared subrogation records.

See the examples

~/government

Government and public sector

Provincial and federal service portals, inspector apps, plain-language services assistants and verifiable licences and permits.

See the examples

All industries

// where we work

Find your market.

We work from Kelowna with clients across Canada, the United States and further afield. Each market page covers working hours, hosting, the privacy law that applies, and prices in your currency.

Every market

// next

Not quite your project?

Tell us what you have in mind. We will come back to you with a range and the questions that would narrow it. Or book a call and talk it through.

Start a projectBook a call
Software for clinics and health organisations | Atheron Network Labs