labs@atheron:~/industries/cannabis$ track --plants --batches --lots --report

Cannabis software

Licence records from the clone room to the counter.

As a licensed producer, you are judged on whether every plant, batch and lot can be accounted for. As a retailer, on whether every customer was of age. We build the systems that keep those records as the work happens, so your monthly report and your next inspection start from data, not a scramble.

Start a project See the example projects

// what you are up against

The problems we hear most.

Plants and lots in spreadsheets

Plants, harvests, batches and lots move through rooms and processes faster than the spreadsheet is updated, and inventory variances appear at month end.

Monthly reports assembled by hand

The monthly tracking report to Health Canada is rebuilt from several systems each month, and a mismatch means days of reconciliation.

Labels checked line by line

Every product label carries regulated content, and each change of potency, lot or package means re-checking labels by eye before they print.

Age checks that depend on the day

ID checks at the door rely on staff judgement, and online orders need an age check that does not lose every second customer.

// example projects

Systems we could build for you.

Each one is hypothetical, labelled as such, and priced live from our rate card. Open any of them in the estimator and make it yours.

Example projectWeb appMobile appMaterials tracking

Seed-to-sale with labels

Hypothetical. Not a client, not a result.

// The problem

A licensed producer with cultivation and processing tracks plants, batches and lots in spreadsheets, and its quality assurance person rebuilds the monthly Health Canada tracking report by hand.

// What we would build

A web system and an Android app on rugged scanners that follow every plant, harvest, batch and lot through rooms and processes by barcode, record destruction and samples, prepare the monthly tracking report from the records for the quality assurance person to review, and print compliance labels from approved templates. We scope the reporting with your quality assurance person; we do not give legal advice.

// What is in it

Plants, harvests, batches and lots tracked by barcode through every room and process
Destruction, samples and losses recorded with witnesses and reasons
The monthly report for the Cannabis Tracking and Licensing System (CTLS) prepared from the records, for your review before it is filed
Compliance labels printed from templates your quality assurance person approves
Sales and shipments to provincial distributors recorded against each lot
Rugged scanners, mobile computers, label printers and labels listed by quantity

// Stack

Next.js
Kotlin for Android
PostgreSQL
Label printer languages
AWS Canada

// estimate

Build: ≈ US$188,000 to US$287,000, delivered within 41 weeksCAD 267,000 to 408,400
Hosting: ≈ US$492 a monthCAD 700 a month
Support: ≈ US$5,010 a monthCAD 7,135 a month
Hardware: ≈ US$28,800CAD 41,070

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Discovery and site walk-through: 0.4 weeks
Design approved: 3.9 to 6.4 weeks
Label templates approved by your quality assurance person: 3.4 to 5.9 weeks
Core features: 1.9 to 2.9 weeks
Full build: 0.9 to 1.9 weeks
First build on devices: 2.4 to 4.4 weeks
Stock, receiving and transfers: 2.9 to 4.9 weeks
Tracking and devices working: 1.9 to 3.4 weeks
Testing and fixes: 0.4 weeks
Store submission: 0.4 weeks
Pilot site live: 2.9 to 3.4 weeks
Report reconciled against a past month: 2.9 to 3.4 weeks
Launch: 0.9 to 1.4 weeks
Rollout: 0.9 to 1.4 weeks

Outside our hands, and added to the calendar

App store review: 1 week
Hardware delivery, after it is ordered: 1 to 2 weeks
Provincial distributor data access: 1 to 4 weeks

How it is paid

Deposit 20%: CAD 53,400 to 81,680
Discovery 3.6%: CAD 9,612.00 to 14,702.40
Discovery and site walk-through 2.8%: CAD 7,476.00 to 11,435.20
Design approved 6.5%: CAD 17,355 to 26,546
Label templates approved by your quality assurance person 7.7%: CAD 20,559.00 to 31,446.80
Core features 3.7%: CAD 9,879.00 to 15,110.80
Full build 2.5%: CAD 6,675 to 10,210
First build on devices 7.3%: CAD 19,491.00 to 29,813.20
Stock, receiving and transfers 8.6%: CAD 22,962.00 to 35,122.40
Tracking and devices working 5.7%: CAD 15,219.00 to 23,278.80
Testing and fixes 1.2%: CAD 3,204.00 to 4,900.80
Store submission 2.4%: CAD 6,408.00 to 9,801.60
Pilot site live 2.8%: CAD 7,476.00 to 11,435.20
Report reconciled against a past month 7.7%: CAD 20,559.00 to 31,446.80
Launch 3.6%: CAD 9,612.00 to 14,702.40
Rollout 3.9%: CAD 10,413.00 to 15,927.60
Holdback, 30 days after launch (10%): CAD 26,700 to 40,840
Rugged barcode scanner x 8: CAD 14,080. Billed up front, at cost, outside the milestones
Mobile computer with scanner x 6: CAD 10,560. Billed up front, at cost, outside the milestones
Industrial label printer x 3: CAD 7,140. Billed up front, at cost, outside the milestones
Labels and ribbons, starter stock x 30: CAD 9,000. Billed up front, at cost, outside the milestones
Corded barcode scanner, for our build and testing: CAD 290. Billed up front, at cost, outside the milestones

Start from this example

Example projectWeb app

Retail store with age checks

Hypothetical. Not a client, not a result.

// The problem

A licensed retailer with several stores checks ID by eye at the door, takes online orders without a reliable age check, and reconciles its POS with its books by hand.

// What we would build

An online store with an age check before anything is shown and identity verification through a vendor such as Didit or Persona at checkout, ID scanners at the store door, inventory and sales from the POS, and daily sales posted to QuickBooks Online, built on the QuickBooks Online API. Promotion rules are set with your advisers, and nothing is designed to appeal to young people.

// What is in it

An age gate before any product is shown, and identity verification at checkout
ID scanners at the door that read the barcode on the back of a licence
Click and collect with the ID checked again at pickup
Inventory and sales read from the POS, in English and French
Daily sales summaries posted to QuickBooks Online

// Stack

Next.js
PostgreSQL
POS API
Identity verification API
QuickBooks Online API
AWS Canada

// estimate

Build: ≈ US$149,000 to US$228,000, delivered within 33 weeksCAD 211,900 to 324,100
Hosting: ≈ US$492 a monthCAD 700 a month
Support: ≈ US$2,500 a monthCAD 3,565 a month
Hardware: ≈ US$829CAD 1,180

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Data mapping and sandbox connection: 0.4 weeks
Design approved: 8.4 to 14.4 weeks
Core features: 2.9 to 4.9 weeks
Full build: 1.9 to 2.9 weeks
Sync built and reconciled in sandbox: 2.4 to 3.9 weeks
Testing and fixes: 1.4 to 1.9 weeks
Launch: 0.9 to 1.4 weeks
Live cutover: 0.9 to 1.4 weeks
Hypercare: 0.9 to 1.4 weeks

Outside our hands, and added to the calendar

Hardware delivery, after it is ordered: 1 to 2 weeks
POS API access from your vendor: 1 to 4 weeks

How it is paid

Deposit 20%: CAD 42,380 to 64,820
Discovery 5%: CAD 10,595 to 16,205
Data mapping and sandbox connection 4.1%: CAD 8,687.90 to 13,288.10
Design approved 5%: CAD 10,595 to 16,205
Core features 15%: CAD 31,785 to 48,615
Full build 10%: CAD 21,190 to 32,410
Sync built and reconciled in sandbox 12.4%: CAD 26,275.60 to 40,188.40
Testing and fixes 5%: CAD 10,595 to 16,205
Launch 5%: CAD 10,595 to 16,205
Live cutover 4.1%: CAD 8,687.90 to 13,288.10
Hypercare 4.4%: CAD 9,323.60 to 14,260.40
Holdback, 30 days after launch (10%): CAD 21,190 to 32,410
Corded barcode scanner x 4: CAD 1,180. Billed up front, at cost, outside the milestones

Start from this example

Example projectWeb appBlockchain

Certificate of analysis registry

Hypothetical. Not a client, not a result.

// The problem

Retailers and provincial buyers ask a producer for the certificate of analysis behind each lot, and PDFs passed along by email can be edited or attached to the wrong lot.

// What we would build

A registry where the testing lab uploads each certificate of analysis against the producer's lot, recorded on a private permissioned ledger the producer and the lab each run a node of, with a QR code on each case that shows buyers the certificate for that lot. A signed PDF with a lookup page often does this job; the ledger helps when several producers and labs share one registry.

// What is in it

Certificates uploaded by the lab against the producer's lot number
Each certificate fingerprinted on a private chain with a node for producer and lab
QR codes on cases that show buyers the certificate for that lot
Alerts when a lot is labelled before its certificate is in
Test results shown as reported by the lab, with no claims added

// Stack

Next.js
Hyperledger Besu (private, permissioned)
PostgreSQL
S3-compatible storage
AWS Canada

// estimate

Build: ≈ US$124,000 to US$189,000, delivered within 26 weeksCAD 176,000 to 269,200
Hosting: ≈ US$176 a monthCAD 250 a month
Support: ≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Architecture: 0.4 weeks
Design approved: 2.4 to 3.4 weeks
Label templates approved by your quality assurance person: 1.9 to 2.9 weeks
Core features: 1.9 to 2.9 weeks
Full build: 0.9 to 1.9 weeks
Devnet: 2.9 to 5.4 weeks
Testing and fixes: 0.4 weeks
Testnet: 2.9 to 3.4 weeks
Launch: 0.9 to 1.4 weeks
Mainnet: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 35,200 to 53,840
Discovery 2.2%: CAD 3,872.00 to 5,922.40
Architecture 5.9%: CAD 10,384.00 to 15,882.80
Design approved 2.2%: CAD 3,872.00 to 5,922.40
Label templates approved by your quality assurance person 8.7%: CAD 15,312.00 to 23,420.40
Core features 6.6%: CAD 11,616.00 to 17,767.20
Full build 4.4%: CAD 7,744.00 to 11,844.80
Devnet 17.7%: CAD 31,152.00 to 47,648.40
Testing and fixes 2.2%: CAD 3,872.00 to 5,922.40
Testnet 11.8%: CAD 20,768.00 to 31,765.60
Launch 2.2%: CAD 3,872.00 to 5,922.40
Mainnet 6.1%: CAD 10,736.00 to 16,421.20
Holdback, 30 days after launch (10%): CAD 17,600 to 26,920

Start from this example

Example projectWeb appAIOpen-source model

Quality assistant over your SOPs

Hypothetical. Not a client, not a result.

// The problem

Quality and production staff search hundreds of standard operating procedures and past deviation records to find the right step, and new staff ask the quality assurance person for everything.

// What we would build

An assistant that answers from the producer's own SOPs and deviation records and cites the document and section, on an open-source model hosted in the producer's own cloud account so the documents stay private.

// What is in it

SOPs, work instructions and deviation records indexed and kept current
Answers that cite the SOP and section they come from
Only the approved, current version of each SOP is used
An open-source model served on GPUs in your own cloud account
An evaluation set of real staff questions, run before every change

// Stack

Llama or Mistral (open-source)
vLLM
PostgreSQL with pgvector
Next.js
DigitalOcean GPU

// estimate

Build: ≈ US$103,000 to US$158,000, delivered within 21 weeksCAD 147,300 to 224,900
Hosting: ≈ US$4,360 a monthCAD 6,210 a month
Support: ≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

AI route: Open-source model
Model running cost: ≈ US$4,190 a monthCAD 5,960 a month

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Specification and evaluation plan: 0.4 weeks
Design approved: 2.4 to 3.9 weeks
Core features: 1.4 to 1.9 weeks
Full build: 0.9 to 1.4 weeks
Working pilot: 3.4 to 5.9 weeks
Testing and fixes: 0.9 to 1.9 weeks
Launch: 0.9 to 1.4 weeks
Production: 0.9 to 1.4 weeks

How it is paid

Deposit 20%: CAD 29,400 to 44,920
Discovery 2%: CAD 2,940 to 4,492
Specification and evaluation plan 10.3%: CAD 15,141.00 to 23,133.80
Design approved 2%: CAD 2,940 to 4,492
Core features 6%: CAD 8,820 to 13,476
Full build 4%: CAD 5,880 to 8,984
Working pilot 31.1%: CAD 45,717.00 to 69,850.60
Testing and fixes 2%: CAD 2,940 to 4,492
Launch 2%: CAD 2,940 to 4,492
Production 10.6%: CAD 15,582.00 to 23,807.60
Holdback, 30 days after launch (10%): CAD 14,700 to 22,460
GPU time for training and testing, at cost: CAD 300. Billed up front, at cost, outside the milestones

Start from this example

Example projectWeb appAPI

POS, inventory and reports joined

Hypothetical. Not a client, not a result.

// The problem

A cannabis retailer with several stores copies sales and inventory from its point of sale into its seed-to-sale records and its monthly provincial report by hand.

// What we would build

An integration that reads sales and stock movements from your point of sale, matches them to your seed-to-sale records, and prepares the figures for your monthly report, flagging any count that does not reconcile before it is filed.

// What is in it

Sales and stock movements read from the point of sale
Matched to your seed-to-sale records
Monthly report figures prepared for review
Mismatches flagged before anything is filed

// Stack

Node.js
PostgreSQL
REST
OpenAPI
DigitalOcean

// estimate

Build: ≈ US$103,000 to US$158,000, delivered within 29 weeksCAD 147,100 to 225,000
Hosting: ≈ US$176 a monthCAD 250 a month
Support: ≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Design approved: 2.4 to 3.4 weeks
API contract agreed: 1.4 to 1.9 weeks
Label templates approved by your quality assurance person: 1.4 to 1.9 weeks
Core features: 1.9 to 2.9 weeks
Full build: 0.9 to 1.9 weeks
Core resources built: 2.9 to 4.4 weeks
Security, gateway and connections: 1.9 to 3.4 weeks
Testing and fixes: 0.4 weeks
Docs, SDKs and load tests: 1.4 to 1.9 weeks
Report reconciled against a past month: 1.4 to 1.9 weeks
Launch: 0.9 to 1.4 weeks
Launch and first callers: 0.9 to 1.4 weeks

Outside our hands, and added to the calendar

Provincial distributor data access: 1 to 4 weeks

How it is paid

Deposit 20%: CAD 29,420 to 45,000
Discovery 1.9%: CAD 2,794.90 to 4,275.00
Design approved 1.9%: CAD 2,794.90 to 4,275.00
API contract agreed 4.5%: CAD 6,619.50 to 10,125.00
Label templates approved by your quality assurance person 7.7%: CAD 11,326.70 to 17,325.00
Core features 5.9%: CAD 8,678.90 to 13,275.00
Full build 3.9%: CAD 5,736.90 to 8,775.00
Core resources built 13.6%: CAD 20,005.60 to 30,600.00
Security, gateway and connections 9.1%: CAD 13,386.10 to 20,475.00
Testing and fixes 1.9%: CAD 2,794.90 to 4,275.00
Docs, SDKs and load tests 4.5%: CAD 6,619.50 to 10,125.00
Report reconciled against a past month 7.7%: CAD 11,326.70 to 17,325.00
Launch 1.9%: CAD 2,794.90 to 4,275.00
Launch and first callers 5.5%: CAD 8,090.50 to 12,375.00
Holdback, 30 days after launch (10%): CAD 14,710 to 22,500

Start from this example

Example projectWeb app

Sales and stock dashboard by store

Hypothetical. Not a client, not a result.

// The problem

A retail chain's owners see sales, stock and margins store by store only when someone builds a spreadsheet, usually weeks after the month has closed.

// What we would build

A dashboard that loads sales, stock and purchase costs from every store each night, showing what sells where, what is ageing on the shelf and what to reorder, with each store manager seeing their own store.

// What is in it

Sales, stock and costs from every store each night
Sell-through and ageing stock by product and store
Reorder suggestions from recent sales
Each manager sees their own store, owners see all

// Stack

Next.js
PostgreSQL
dbt
Metabase
DigitalOcean

// estimate

Build: ≈ US$70,800 to US$108,000, delivered within 17 weeksCAD 100,800 to 154,200
Hosting: ≈ US$344 a monthCAD 490 a month
Support: ≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Design approved: 2.4 to 3.4 weeks
Label templates approved by your quality assurance person: 1.4 to 1.9 weeks
Core features: 2.4 to 3.9 weeks
Full build: 1.4 to 2.4 weeks
Testing and fixes: 0.9 weeks
Report reconciled against a past month: 0.9 weeks
Launch: 0.9 to 1.4 weeks

Outside our hands, and added to the calendar

Provincial distributor data access: 1 to 4 weeks

How it is paid

Deposit 20%: CAD 20,160 to 30,840
Discovery 6%: CAD 6,048 to 9,252
Design approved 6%: CAD 6,048 to 9,252
Label templates approved by your quality assurance person 7.7%: CAD 7,761.60 to 11,873.40
Core features 18.1%: CAD 18,244.80 to 27,910.20
Full build 12%: CAD 12,096 to 18,504
Testing and fixes 6%: CAD 6,048 to 9,252
Report reconciled against a past month 7.7%: CAD 7,761.60 to 11,873.40
Launch 6.5%: CAD 6,552 to 10,023
Holdback, 30 days after launch (10%): CAD 10,080 to 15,420

Start from this example

// by service

Go deeper on one kind of work.

Pages for the services we have the most to say about in this industry.

~/apps

Cannabis seed-to-sale

Seed-to-sale tracking for licensed producers with barcode scanning and compliance labels, and retail stores with age checks at the door and online, POS integration and QuickBooks Online.

~/ai

Cannabis QA assistant

An assistant on an open-source model in your cloud that answers staff questions from your own SOPs and deviation records, citing the document and section, and keeps your documents private.

~/chains

Cannabis COA registry

Certificates of analysis uploaded by the lab against each lot and recorded on a private ledger shared by producer and lab, with QR codes on cases that show buyers the certificate.

~/compliance

Cannabis compliance

Cannabis tracking, labelling and age checks built to the record-keeping scope you set with your quality assurance person. Audits are carried out independently, and we give no legal advice.

// questions

What buyers in this industry ask us.

Do you work with licence holders across Canada?

Yes. We are in British Columbia and work with licensed producers, processors and retailers anywhere in Canada; prices are in Canadian dollars.

Do you give legal or regulatory advice?

No. We scope and build to the requirements your quality assurance person and your advisers set.

How do payments work?

A deposit to start, then payments at agreed milestones, with 10% held until 30 days after launch. The deposit is a smaller share on larger projects.

Who owns the software?

You do, once the work is paid for, including the label templates and integrations.

// other industries

Nearby industries.

~/agriculture

Agriculture

Farm operations apps, crop scouting with a custom vision model, sustainability credentials buyers can verify and Telegram bots for your seasonal crews.

See the examples

~/retail

Retail and e-commerce

Headless storefronts with shopping apps, customer service agents, authenticity certificates for resale and Discord drop bots.

See the examples

~/pharma

Pharma and life sciences

Trial diary apps, safety case intake models, SOP assistants and chain of custody ledgers for trial supplies.

See the examples

All industries

// where we work

Find your market.

We work from Kelowna with clients across Canada, the United States and further afield. Each market page covers working hours, hosting, the privacy law that applies, and prices in your currency.

Every market

// next

Not quite your project?

Tell us what you have in mind. We will come back to you with a range and the questions that would narrow it. Or book a call and talk it through.

Start a project Book a call