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Chemical batch records

Batch records, QC and labels on the plant floor.

A chemical batch is a record before it is a product: which lots went in, what they weighed, what QC found and what went on the label. We build batch record and QC systems for the plant floor, so that record is complete when the batch is, not reconstructed after a complaint.

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// what matters here

What is different in this industry.

01

Weights read, not typed

The scale's weight is read straight into the batch record, so a transposed digit never reaches the drum.

02

The approved formulation, step by step

Batch tickets follow the approved formulation, and a change needs the approval your process sets.

03

Lot genealogy in one search

From a customer's drum back to every raw material lot, and forward from a supplier lot to every shipment.

04

Labels from the record

Drum and tote labels print from the batch record and approved templates, never from typed text.

// example projects

Priced examples for this service.

Each one is hypothetical, labelled as such, and priced live from our rate card. Open any of them in the estimator and make it yours.

Example projectWeb appMobile appMaterials tracking

Batch records with QC

Hypothetical. Not a client, not a result.

// The problem

A specialty chemicals plant runs batches from printed tickets, operators write weights by hand, QC results are in a separate spreadsheet, and tracing a customer complaint back to raw material lots takes days.

// What we would build

Electronic batch records on rugged Android scanners at each station: the operator scans each raw material lot, the scale weight is read, not typed, and steps follow the approved formulation. QC results are read from lab instruments against the batch, and each drum is labelled from the record. Formulations are restricted by role, with every view logged.

// What is in it

  • Batch tickets from the approved formulation, step by step, on the plant floor
  • Raw material lots scanned in, and weights read from the scale
  • QC results read from instruments and set against the specification
  • Drum and tote labels printed from the record, never typed
  • Lot genealogy from raw material to customer shipment, in one search
  • Rugged scanners, mobile computers, label printers and labels listed by quantity

// Stack

  • Next.js
  • Kotlin for Android
  • PostgreSQL
  • Instrument and scale interfaces
  • ERP API
  • AWS Canada

// estimate

Build
≈ US$184,000 to US$282,000, delivered within 38 weeksCAD 262,200 to 400,900
Hosting
≈ US$492 a monthCAD 700 a month
Support
≈ US$5,010 a monthCAD 7,135 a month
Hardware
≈ US$20,100CAD 28,650

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Discovery and site walk-through
0.4 weeks
Design approved
6.9 to 11.9 weeks
Core features
1.9 to 2.9 weeks
Full build
0.9 to 1.9 weeks
First build on devices
2.4 to 4.4 weeks
Stock, receiving and transfers
2.9 to 4.9 weeks
Tracking and devices working
1.9 to 3.4 weeks
Testing and fixes
0.4 weeks
Store submission
0.4 weeks
Pilot site live
2.9 to 3.4 weeks
Launch
0.9 to 1.4 weeks
Rollout
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

App store review
1 week
Hardware delivery, after it is ordered
2 to 6 weeks
ERP API access from your vendor
1 to 4 weeks

How it is paid

Deposit 20%
CAD 52,440 to 80,180
Discovery 4.7%
CAD 12,323.40 to 18,842.30
Discovery and site walk-through 3.7%
CAD 9,701.40 to 14,833.30
Design approved 8.4%
CAD 22,024.80 to 33,675.60
Core features 4.8%
CAD 12,585.60 to 19,243.20
Full build 3.2%
CAD 8,390.40 to 12,828.80
First build on devices 9.4%
CAD 24,646.80 to 37,684.60
Stock, receiving and transfers 11.1%
CAD 29,104.20 to 44,499.90
Tracking and devices working 7.4%
CAD 19,402.80 to 29,666.60
Testing and fixes 1.6%
CAD 4,195.20 to 6,414.40
Store submission 3.1%
CAD 8,128.20 to 12,427.90
Pilot site live 3.7%
CAD 9,701.40 to 14,833.30
Launch 4.7%
CAD 12,323.40 to 18,842.30
Rollout 4.2%
CAD 11,012.40 to 16,837.80
Holdback, 30 days after launch (10%)
CAD 26,220 to 40,090
Rugged barcode scanner x 6
CAD 10,560. Billed up front, at cost, outside the milestones
Mobile computer with scanner x 4
CAD 7,040. Billed up front, at cost, outside the milestones
Industrial label printer x 2
CAD 4,760. Billed up front, at cost, outside the milestones
Labels and ribbons, starter stock x 20
CAD 6,000. Billed up front, at cost, outside the milestones
Corded barcode scanner, for our build and testing
CAD 290. Billed up front, at cost, outside the milestones
Start from this example
Example projectWeb appAIOpen-source model

SDS and technical portal

Hypothetical. Not a client, not a result.

// The problem

A coatings and adhesives maker sells in Canada, the US and Mexico, keeps safety data sheets and technical data sheets as files by language, and its customer service team spends hours emailing the current versions.

// What we would build

A customer portal on the company's brand with every product's current SDS and technical data sheet in English, French and Spanish, versions kept with their approval history, and an assistant that helps customers choose products from the technical data sheets. It runs on an open-source model in the company's own cloud account, so formulas and drafts of new sheets never leave it. For safety questions the assistant links the current SDS and never paraphrases it.

// What is in it

  • Every product's SDS and technical data sheet, by language and region, with the current version marked
  • Version history with who approved each sheet and when, kept by your regulatory lead
  • Customers notified when a sheet they downloaded is revised
  • An assistant that answers product selection questions from the technical data sheets and cites them
  • Products and customers read from your ERP
  • A portal on your brand, in English, French and Spanish

// Stack

  • Next.js
  • Llama or Mistral (open-source)
  • vLLM
  • PostgreSQL with pgvector
  • ERP API
  • AWS Canada

// estimate

Build
≈ US$166,000 to US$254,000, delivered within 30 weeksCAD 236,300 to 361,300
Hosting
≈ US$7,020 a monthCAD 10,000 a month
Support
≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

AI route
Open-source model
Model running cost
≈ US$6,530 a monthCAD 9,300 a month

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Specification and evaluation plan
0.4 weeks
Design approved
2.4 to 3.9 weeks
SDS versioning rules agreed with your regulatory lead
5.4 to 8.9 weeks
Core features
1.4 to 2.4 weeks
Full build
0.9 to 1.4 weeks
Working pilot
4.4 to 7.9 weeks
Testing and fixes
1.4 to 1.9 weeks
Launch
0.9 to 1.4 weeks
Production
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

ERP API access from your vendor
1 to 4 weeks

How it is paid

Deposit 20%
CAD 47,200 to 72,200
Discovery 1.6%
CAD 3,776 to 5,776
Specification and evaluation plan 9.2%
CAD 21,712 to 33,212
Design approved 1.6%
CAD 3,776 to 5,776
SDS versioning rules agreed with your regulatory lead 8.7%
CAD 20,532 to 31,407
Core features 4.9%
CAD 11,564 to 17,689
Full build 3.3%
CAD 7,788 to 11,913
Working pilot 27.8%
CAD 65,608 to 100,358
Testing and fixes 1.6%
CAD 3,776 to 5,776
Launch 1.6%
CAD 3,776 to 5,776
Production 9.7%
CAD 22,892 to 35,017
Holdback, 30 days after launch (10%)
CAD 23,600 to 36,100
GPU time for training and testing, at cost
CAD 300. Billed up front, at cost, outside the milestones
Start from this example

// questions

Questions we get about this.

Can the batch record app read our scales and instruments?

Most scales and lab instruments have a serial, network or file output we can read. We check yours before we quote.

Does it replace our ERP for chemical production?

No. Products, orders and inventory stay in your ERP. The batch record reads from it and posts back what was made.

Who approves formulation changes in the system?

The people your process names. The system enforces the approval steps you set; it makes no technical judgement of its own.

Back to the industry: Chemicals and materialsAbout the service: Web and mobile apps

// next

Not quite your project?

Tell us what you have in mind. We will come back to you with a range and the questions that would narrow it. Or book a call and talk it through.

Start a projectBook a call
Electronic batch record and QC software for chemical plants | Atheron Network Labs