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Royalty data

Statements from your records, line by line.

Royalty statements and tax credit claims both depend on the same thing: every figure traceable to its source. We bring in the reports and exports, apply the rules your royalty team and accountants set, and build statements and schedules where every number leads back to its line.

// what matters here

What is different in this industry.

01

Every report imported

Distributor, retailer, accounting and payroll exports read in their own formats.

02

Your rules, written down

Contract terms and cost categories applied as your team sets them, never guessed.

03

Traceable to the line

Every figure on a statement or schedule leads back to its source.

04

No advice from us

Your royalty team, accountants and advisers decide the rules and file the claims.

// example projects

Priced examples for this service.

Each one is hypothetical, labelled as such, and priced live from our rate card. Open any of them in the estimator and make it yours.

Example projectWeb app

Royalty statements for artists and authors

Hypothetical. Not a client, not a result.

// The problem

An independent label and publisher calculates royalties in an old Access database and a workbook, from distributor and retailer reports in a dozen formats, and each statement period takes weeks.

// What we would build

We move contracts, rates and history out of the old database, then build a system that imports each distributor's and retailer's report, applies the terms in your contracts as your royalty team reads them, and produces statements artists and authors see in their own portal, with payments and liabilities posted to QuickBooks Online both ways.

// What is in it

  • Contracts, rates, advances and history moved out of the old database
  • Reports from each distributor and retailer imported as they arrive
  • Terms applied as your royalty team sets them, with every step traceable
  • Statements in a portal for each artist and author
  • Payments and liabilities posted to QuickBooks Online, and payments read back
  • A dashboard of earnings by title, territory and channel

// Stack

  • Next.js
  • PostgreSQL
  • QuickBooks Online API
  • Metabase
  • DigitalOcean Toronto

// estimate

Build
≈ US$104,000 to US$159,000, delivered within 26 weeksCAD 148,000 to 226,300
Hosting
≈ US$176 a monthCAD 250 a month
Support
≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Data mapping and sandbox connection
0.4 weeks
Design approved
2.4 to 3.4 weeks
Statement layout approved by your royalty team
1.9 to 2.9 weeks
Core features
2.4 to 3.4 weeks
Full build
1.4 to 2.4 weeks
Sync built and reconciled in sandbox
2.4 to 4.4 weeks
Testing and fixes
0.4 to 0.9 weeks
Moved records checked with your team
0.9 to 1.4 weeks
Launch
0.9 to 1.4 weeks
Live cutover
0.9 to 1.4 weeks
Hypercare
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

API access to each outside system
1 to 4 weeks

How it is paid

Deposit 20%
CAD 29,600 to 45,260
Discovery 3%
CAD 4,440 to 6,789
Data mapping and sandbox connection 4.4%
CAD 6,512.00 to 9,957.20
Design approved 3%
CAD 4,440 to 6,789
Statement layout approved by your royalty team 7.7%
CAD 11,396.00 to 17,425.10
Core features 9.1%
CAD 13,468.00 to 20,593.30
Full build 6.1%
CAD 9,028.00 to 13,804.30
Sync built and reconciled in sandbox 13.4%
CAD 19,832.00 to 30,324.20
Testing and fixes 3%
CAD 4,440 to 6,789
Moved records checked with your team 7.7%
CAD 11,396.00 to 17,425.10
Launch 3%
CAD 4,440 to 6,789
Live cutover 4.4%
CAD 6,512.00 to 9,957.20
Hypercare 5.2%
CAD 7,696.00 to 11,767.60
Holdback, 30 days after launch (10%)
CAD 14,800 to 22,630
Example projectWeb app

Cost-report data for tax credit claims

Hypothetical. Not a client, not a result.

// The problem

A production company prepares the data for its tax credit claims in a workbook full of macros one person built, pulling costs, crew residency and payroll by hand for each show.

// What we would build

We start with an architecture review of the old workbook, then build a system that brings in costs from your accounting and payroll exports, tags each cost and crew member the way your accountants set out, and produces the schedules they ask for. Your accountants and advisers prepare and file the claims; we give no tax advice.

// What is in it

  • A written review of the old workbook, before anything is replaced
  • Costs brought in from accounting and payroll exports
  • Costs and crew tagged by the categories your accountants set
  • Schedules in the formats your accountants ask for
  • Each figure traceable to its source line

// Stack

  • Next.js
  • PostgreSQL
  • Metabase
  • Accounting and payroll exports
  • DigitalOcean Toronto

// estimate

Build
≈ US$57,900 to US$88,600, delivered within 15 weeksCAD 82,500 to 126,100
Hosting
≈ US$176 a monthCAD 250 a month
Support
≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery
2.9 to 3.4 weeks
Design approved
2.4 to 3.9 weeks
Core features
1.9 to 3.4 weeks
Full build
1.4 to 2.4 weeks
Testing and fixes
0.9 to 1.4 weeks
Launch
0.9 to 1.4 weeks

Outside our hands, and added to the calendar

API access to each outside system
1 to 4 weeks

How it is paid

Deposit 20%
CAD 16,500 to 25,220
Discovery 7.7%
CAD 6,352.50 to 9,709.70
Design approved 7.7%
CAD 6,352.50 to 9,709.70
Core features 23.3%
CAD 19,222.50 to 29,381.30
Full build 15.5%
CAD 12,787.50 to 19,545.50
Testing and fixes 7.7%
CAD 6,352.50 to 9,709.70
Launch 8.1%
CAD 6,682.50 to 10,214.10
Holdback, 30 days after launch (10%)
CAD 8,250 to 12,610

// questions

Questions we get about this.

Can artists and authors see their own royalty statements online?

Yes, in a portal of their own, once your royalty team has released them.

Will the cost-report data qualify for a tax credit?

We prepare the data the way your accountants set out. Whether costs qualify is for them and your advisers; we give no tax advice.

Can we keep our old royalty history?

Yes. Contracts, rates, advances and past statements move across from the old system and stay readable.

// next

Not quite your project?

Tell us what you have in mind. We will come back to you with a range and the questions that would narrow it. Or book a call and talk it through.

Royalty statement processing and tax credit cost-report data for labels and producers | Atheron Network Labs