labs@atheron:~/industries/senior-care/integrations$ connect --systems --automate

Care system integrations

One visit, one payroll line, one invoice line.

Every pay period someone copies visit hours into payroll and invoices by hand. A hub between scheduling, check-ins, payroll, billing and accounting turns each confirmed visit into the right lines once, and tells you when something fails.

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// what matters here

What is different in this industry.

From visit to payroll

Confirmed visits become payroll hours without retyping.

From visit to invoice

The same visits become invoice lines for families and funders.

You see every message

Each exchange is logged, and a failure raises an alert at once.

Easy to extend

The hub is documented, so the next system is a small job.

// example projects

Priced examples for this service.

Each one is hypothetical, labelled as such, and priced live from our rate card. Open any of them in the estimator and make it yours.

Example projectAPI

Scheduling, payroll and billing hub

Hypothetical. Not a client, not a result.

// The problem

A care agency's office copies visit hours from the scheduler into payroll and into invoices for families and funders, by hand, every pay period.

// What we would build

An integration hub between scheduling, visit check-ins, payroll, billing and accounting, so a confirmed visit becomes payroll hours and an invoice line once, with every message logged.

// What is in it

Confirmed visits sent to payroll as hours
Invoice lines for families and funders from the same visits
Invoices and payments posted to accounting
A log of every message, with alerts
Documented, so the next system is easy to add

// Stack

Node.js
PostgreSQL
OpenAPI
Scheduling, payroll and accounting interfaces
AWS

// estimate

Build: ≈ US$55,600 to US$85,000, delivered within 14 weeksCAD 79,200 to 121,100
Hosting: ≈ US$176 a monthCAD 250 a month
Support: ≈ US$2,500 a monthCAD 3,565 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

API contract agreed: 2.9 to 3.9 weeks
Core resources built: 2.4 to 4.4 weeks
Security, gateway and connections: 1.9 to 2.9 weeks
Docs, SDKs and load tests: 1.4 to 1.9 weeks
Launch and first callers: 0.9 to 1.4 weeks

Outside our hands, and added to the calendar

Interface access from your scheduling or payroll vendor: 1 to 4 weeks

How it is paid

Deposit 20%: CAD 15,840 to 24,220
API contract agreed 8.7%: CAD 6,890.40 to 10,535.70
Core resources built 26.2%: CAD 20,750.40 to 31,728.20
Security, gateway and connections 17.5%: CAD 13,860.00 to 21,192.50
Docs, SDKs and load tests 8.7%: CAD 6,890.40 to 10,535.70
Launch and first callers 8.9%: CAD 7,048.80 to 10,777.90
Holdback, 30 days after launch (10%): CAD 7,920 to 12,110

Start from this example

Example projectWeb app

Operations dashboard

Hypothetical. Not a client, not a result.

// The problem

The owner of a home care agency sees visits in the scheduler, hours in payroll and invoices in accounting, and finds missed visits and unbilled hours weeks later.

// What we would build

A dashboard that reads scheduling, visit check-ins, payroll and billing into one model, so the owner sees visits completed and missed, hours worked against hours billed, and open shifts by region, every day.

// What is in it

Visits scheduled, completed and missed, by region
Hours worked against hours billed
Open shifts and how fast they are filled
Caregiver hours against limits you set
Exports for the accountant and funders

// Stack

Next.js
PostgreSQL
dbt
Scheduling and payroll interfaces
AWS

// estimate

Build: ≈ US$46,100 to US$70,500, delivered within 14 weeksCAD 65,700 to 100,400
Hosting: ≈ US$176 a monthCAD 250 a month
Support: ≈ US$1,000 a monthCAD 1,425 a month

Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.

Timeline by milestone

Discovery: 2.9 to 3.4 weeks
Design approved: 2.4 to 3.4 weeks
Core features: 1.9 to 2.9 weeks
Full build: 0.9 to 1.9 weeks
Testing and fixes: 0.9 to 1.4 weeks
Launch: 0.9 to 1.4 weeks

Outside our hands, and added to the calendar

Interface access from your scheduling or payroll vendor: 1 to 4 weeks

How it is paid

Deposit 30%: CAD 19,710 to 30,120
Discovery 6.6%: CAD 4,336.20 to 6,626.40
Design approved 6.6%: CAD 4,336.20 to 6,626.40
Core features 20%: CAD 13,140 to 20,080
Full build 13.3%: CAD 8,738.10 to 13,353.20
Testing and fixes 6.6%: CAD 4,336.20 to 6,626.40
Launch 6.9%: CAD 4,533.30 to 6,927.60
Holdback, 30 days after launch (10%): CAD 6,570 to 10,040

Start from this example

// questions

Questions we get about this.

Which payroll systems can the care hub connect to?

Most current payroll systems with an interface or import. We confirm yours before we quote.

Can the care hub bill different funders differently?

Yes. Rates and invoice formats are set per funder and per family.

What happens when a care integration message fails?

It is kept, retried and flagged to your office, so nothing is lost silently.

Back to the industry: Senior living and home care About the service: Integrations and automation

// next

Not quite your project?

Tell us what you have in mind. We will come back to you with a range and the questions that would narrow it. Or book a call and talk it through.

Start a project Book a call