Knowledge assistant over past work
Hypothetical. Not a client, not a result.
// The problem
A consultancy's staff spend hours finding past proposals, reports and methods in shared drives, and new joiners never find them at all.
// What we would build
A search and question tool over the firm's own documents, which answers with the passages it found and links to the sources, so staff can reuse past work. It runs on an open-source model in the firm's own cloud account, because client documents should not reach an outside model provider, and it gives no professional advice of its own.
// What is in it
- Search and questions over your own documents
- Every answer with the passages and links it used
- Access follows your existing folder permissions
- No professional advice, only your own past work
- Runs in your own cloud account
// Stack
- Open-source model
- Next.js
- PostgreSQL with pgvector
- Document store interface
- AWS
// estimate
- Build
- ≈ US$96,600 to US$148,000, delivered within 22 weeksCAD 137,600 to 210,400
- Hosting
- ≈ US$7,020 a monthCAD 10,000 a month
- Support
- ≈ US$2,500 a monthCAD 3,565 a month
Prices in your currency are estimates from today's Bank of Canada rate. All invoicing is in CAD or USD.
- AI route
- Open-source model
- Model running cost
- ≈ US$6,530 a monthCAD 9,300 a month
Timeline by milestone
- Discovery
- 2.9 to 3.4 weeks
- Specification and evaluation plan
- 0.4 weeks
- Design approved
- 2.4 to 3.4 weeks
- Core features
- 1.4 to 1.9 weeks
- Full build
- 0.9 to 1.4 weeks
- Working pilot
- 3.9 to 6.9 weeks
- Testing and fixes
- 0.9 to 1.9 weeks
- Launch
- 0.9 to 1.4 weeks
- Production
- 0.9 to 1.4 weeks
Outside our hands, and added to the calendar
- Your firm's security review
- 4 to 8 weeks
How it is paid
- Deposit 20%
- CAD 27,460 to 42,020
- Discovery 1.8%
- CAD 2,471.40 to 3,781.80
- Specification and evaluation plan 10.5%
- CAD 14,416.50 to 22,060.50
- Design approved 1.8%
- CAD 2,471.40 to 3,781.80
- Core features 5.6%
- CAD 7,688.80 to 11,765.60
- Full build 3.7%
- CAD 5,080.10 to 7,773.70
- Working pilot 31.7%
- CAD 43,524.10 to 66,601.70
- Testing and fixes 1.8%
- CAD 2,471.40 to 3,781.80
- Launch 1.8%
- CAD 2,471.40 to 3,781.80
- Production 11.3%
- CAD 15,514.90 to 23,741.30
- Holdback, 30 days after launch (10%)
- CAD 13,730 to 21,010
- GPU time for training and testing, at cost
- CAD 300. Billed up front, at cost, outside the milestones